JOB DESCRIPTION
POSITION: Volunteer Co-ordinator
CONTRACT TYPE: Part time (**Apply on the website**.5hours)
START DATE: November **Apply on the website**
OFFICE BASE: Head Office, Sandyford, Dublin **Apply on the website**
REPORT TO: Volunteer Manager
OVERALL PURPOSE & CONTEXT:
Children in Hospital Ireland is seeking a highly motivated,
self-starter to provide comprehensive end-to-end recruitment,
management and support systems for our Just Ask (welcoming and
wayfinding) Service in CHI at Crumlin. In addition, they will provide
general administrative support to volunteer management and also
provide support to the wider team of Children in Hospital Ireland
volunteers in CHI hospital sites in Dublin.
Reporting to the Volunteer Manager, the Co-ordinator will be someone
who is capable, energetic, with a can-do attitude who thrives in a
busy environment, and has a willingness to take on new tasks
responding effectively to changes as needed. The Co-ordinator should
be comfortable in a hospital working environment.
Working from the Children in Hospital Ireland Sandyford office with
regular travel to CHI sites around Dublin the Co-ordinator will be the
lead person on this programme, with guidance from the 2
Volunteer Manager. The Co-ordinator will also be a liaison for
hospital personnel in CHI at Crumlin as necessary and appropriate.
ROLE:
The Volunteer Co-ordinator will be responsible for delivering,
monitoring and evaluating the Just Ask, volunteer led, service in CHI
at Crumlin, as well as for support as part of a team for the broader
CIH volunteer programme. This includes but is not limited to the
following key activities:
* Develop and maintain a close working relationship with relevant
hospital staff to maximize the efficiency of the volunteers.
* Organise recruitment selection, vetting, placement of volunteers
in CHI at Crumlin for the Just Ask Service, both virtually and in
person.
* Garda Vetting Process- inputting and processing data.
* Ensure all new volunteers receive appropriate induction /
placement in hospital and compile an accountable database of
volunteers and schedules.
* Provide ongoing support, set up schedules of volunteer team
meetings in the hospital and ensure regular communication with all
volunteers.
* Regular review and monitoring of the programme.
* Develop, with the assistance of the Volunteer Manager, systems for
the growth and general improvement of the Just Ask service.
* Providing support to wider team of volunteers in CHI hospital
sites across Dublin.
* Comply with all hospital policies, procedures and guidelines,
including risk management, hand hygiene and infection control, child
protection, evacuation drills etc.
* Promote the profile and work of Children in Hospital Ireland
generally and in particular it?s Just Ask volunteer service ?
being the face of Children in Hospital Ireland in CHI at Crumlin.
* Implement best practice policies and procedures for Children in
Hospital Ireland?s volunteer services.
* Work with the volunteer manager on delivering national volunteer
training opportunities and events, as well as general volunteer
recruitment drives.
* Support Children in Hospital Ireland team in projects and
campaigns as need arises.
* Perform other duties as may be required from time to time.
* Share work time between hospital and office locations.
Reporting to the Volunteer Manager the post holder will develop and
maintain positive professional relationships particularly with
colleagues, the Board, volunteers and representatives of the hospital.
S/he will work in a respectful, co-ordinated and integrated way with
colleagues, and in such a way as to encourage the best from, and
support the efforts of, others.
REQUIREMENTS
This position is Garda Vetted. Police clearance is also required from
any country where the candidate has spent more than 6 consecutive
months since the age of **Apply on the website** years.
_Professional_
* 3rd level qualification in a relevant field.
* A minimum of 1 + years? experience in a professional setting and
experience of working with volunteers in a support capacity.
* Experience of the non-profit / charities sector with a knowledge
and understanding of the ethos of volunteering and the voluntary
sector.
* Confidence in and knowledge of (or willingness to learn)
hospital/health care environment.
* Excellent administrative, communication, written skills and
experience with attention to detail with proven oral and written
communications and interpersonal skills.
* Computer literacy essential (Microsoft Office), database
management experience (Salesforce) and experience facilitating online
meeting and trainings necessary.
* Proven time management skills and ability to prioritise and work
to deadlines and manage a busy work load.
* Flexibility to work occasionally outside of normal working hours
required.
* Flexible, dependable, confident professional manner, tactful,
courteous and discreet.
* Ability to foresee problems that might occur with an event or
other set of plans and procedure and ability to proactively seek and
implement solutions before problems arise.
_Personal_
* Full valid driver?s license and own car highly desirable.
* Excellent communication skills.
* Ability to plan, organise, to make decisions, and to solve
problems.
* Ability to work in a fast paced environment.
* Commitment to the highest ethical standards.
* Ability to build and maintain relationships.
* Outgoing, enthusiastic with an ability to motivate others.
* Self-starter with an ability to work on own initiative.
* Team work/player, experience, highly motivated, enthusiastic
* Willingness to undertake training as required.
CONDITIONS
This position will be initially for a period of 2 years. A 6 month
probationary period will apply.
SALARY: ?**Apply on the website**,**Apply on the website** (pro
rata) per annum payable monthly in arrears.
HOURS: The position will be for **Apply on the website**.5 hours per
week with flexibility for evening and weekend work. A time in lieu
system operates. How the **Apply on the website**.5 hours will be
worked can be discussed at interview.
ANNUAL LEAVE: **Apply on the website** days pro rata.
OTHER BENEFITS: Office closes between Christmas and New Year. In
addition there are two given days; Good Friday and Christmas Eve.
Cycle to work scheme is available
TRAVEL: This job is based in Dublin and may involve a small amount of
travel outside of Dublin.
A complete list of terms and conditions will be made available to the
candidate offered the role through the Staff Handbook. Children in
Hospital Ireland is an equal opportunities employer.
APPLICATION PROCESS
If you wish to be considered for appointment to this position, please
indicate your interest by sending a letter of application stating why
you are suitable (no more than one page), together with a copy of your
CV to by closing date, END OF THE DAY SUNDAY **APPLY ON THE
WEBSITE**TH OCTOBER to:
**Apply on the website**. Please put VOLUNTEER COORDINATOR in the
subject heading.
Paper applications may be sent to:
Elizabeth Morrin, Volunteer Manager
Children in Hospital Ireland
**Apply on the website** Burton Hall Road
Suite **Apply on the website**,
Sandyford, Dublin **Apply on the website**
PLEASE NOTE: APPLICATIONS WITHOUT A COVER LETTER WILL NOT BE
CONSIDERED.
RECRUITMENT TIMETABLE
* Closing date for applications: Sunday **Apply on the website**th
October **Apply on the website**, Midnight.
* Proposed Interview date (if successful): Friday, October **Apply
on the website**th, **Apply on the website**
We need : English (Good)
Type: Permanent
Payment:
Category: Health
